EXHIBITING AT SMM2017

Details of the exhibition space are coming soon! Booth fees and Exhibition dates / times and policies are shown below. 

Complete the Sponsorship, Exhibitor and Advertiser registration form and sign up to exhibit at SMM 2017.

 

Booth Fees

$1,500 per Standard Commercial Booth

$900 per Non-Profit — Developed Country

$600 per Non-Profit — Developing Country

  • A standard exhibit hall 8' x 10' booth, includes: 8’ high back drape, 3’ high side rails and ID sign and 6’ draped table with 2 chairs and wastebasket
  • Registration for 2 persons per booth with entry to all scientific sessions (includes meeting bag, official program, coffee breaks and name tags)
  • 50-word description of exhibiting organization in meeting program
  • Includes tickets to Welcoming Reception.

 

Exhibit Hours

Monday, October 23 and Wednesday, October 25th: 10 am - 6 pm

Tuesday, October 24 and Thursday, October 26th: 10 am - 6:30 pm

 

Important Dates

Sunday, August 16, 2017: Full payment and exhibitor description due and last date for 50% cancellation refund

Sunday, October 22, 2017, 12 – 7 pm: Exhibitors registration opens

Sunday, October 22, 2017, 2 - 6 pm: Exhibit set up

Friday, October 27, 2017, 8 am - 12 pm: Exhibit break down

 

Registration and Booth Staffing

To have the exhibit space held for you in the exhibit hall, a 50% deposit must be paid when you send in your form. Full payment is due on August 16, 2017.

Each booth fee includes basic registration for two company representatives, who will be working in the booth during the meeting. In addition to the standard booth package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person. Tickets to Closing Celebration are available at your cost during registration. A con­firmation e-mail will be sent to you to confirm the 50% deposit. This e-mail will also guide you through the registration steps. Each exhibiting firm is responsible for its equipment and must have an attendant in the booth during the hours the exhibit area is open to the public. Exhibit representatives must wear the official SMM2017 badge at all times while in the exhibit area. Exhibit representatives may pick up their badges at the registration area. 

 

Cancellation Policy

Cancellation before August 16, 2017 obligates the Exhibitor to 50% of the total booth cost, and cancellation after August 16, 2017 obligates the Exhibitor to full payment of the booth fee.

Refunds will not be made after space has been assigned and paid for unless the space can be reassigned. Any space not claimed and occupied by 5 pm AST on October 23, 2017, may be reassigned to another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.

 

Security

SMM does not maintain insurance covering exhibitors’ property. Protection of exhibitors’ property shall at all times remain the responsibility of the exhibitor. The exhibit area will be closed during non-show hours, but security is not guaranteed. Insurance is to be arranged by exhibitors at their own cost.

 

For more information on exhibiting at SMM 2017, please contact Bruce Martin at exhibitors@marinemammalscience.org

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