POSTER PRESENTATION FAQ

What size should my poster be?
The maximum length or width of the poster should not exceed 45” (114 cm).   The useable area of each poster board is 45'' squared per poster. 
Where in Halifax can I print my poster?
The Printing House is a print shop that is 2 blocks from the conference venue (1809 Barrington St) and offers custom poster printing services.  You can order online (http://www.tph.ca/print-locations/nova-scotia/halifax/downtown-printing)  or call them at  1-902-422-7730 to make an order.  Hours of operation are Monday - Friday 8:00AM - 6:00PM. 
Note: we have so far been unable to find a print shop that is open on weekends in Halifax.  If this changes, we will update this FAQ page.
How do I find my poster location and session schedule?

Each poster has been given a unique poster bay number and poster board number in the format (Bay#. Board#).  For example, Bay 28.1 means your poster is located in poster bay 28, poster board 1.  You can find your poster bay number and session schedule by finding your abstract in the online scientific program here.  

The floor plan for the Scotiabank Centre that shows the locations of all poster bays will be posted soon.

What do Group A and Group B mean?

There is only enough room in the Scotiabank Centre for half of the posters to be displayed at one time.  Therefore poster presenters in Group A will display their posters on Monday and Tuesday, and present their posters during the Monday and Tuesday poster sessions.  After the Tuesday evening poster session, Group A presenters will take down their posters.  Group B will display their posters during Wednesday and Thursday, and they will present their posters during the Wednesday and Thursday sessions.

  

What is expected from a poster?

Posters are essentially extended abstracts with easily readable graphics to make the main points about your research, and should clearly describe your research and its results without need for extended explanation.  Posters typically include the title, authors, a brief background, methods, 1-3 main results with graphics, conclusions, and acknowledgmentsPosters are meant to be viewed from a few feet away, and that means using a big, bold font size, so to make a great poster you need to be selective in what you present on it.  During the conference, there will be several poster sessions where the presenter stands by their poster while others mingle and speak with the presenters of the posters that interest them most.  For you the presenter, the poster acts as an introduction to engage  people in a conversation with you about your research. During the conversation you can tell the story and provide more details.

 

What are the poster style guidelines? 
  • To increase the exposure for the poster presentations the authors will be encouraged to upload their completed posters to the Conference website. Society members can thus view your posters online before, during, and after the conference. The instructions for uploading poster files will be available on the Conference website once poster presenters have been selected through the abstract submission process.
  • Remember that a poster presentation provides the ideal opportunity to meet and talk with colleagues who have a direct interest in your work. It offers a more intimate forum for information exchange than does a spoken presentation. The posters will likely be displayed in “bays,” generally containing 8-12 posters on the same topic. This layout design allows traffic to flow in the wide aisles outside the bays, while people who are interested in a particular topic can enter the bays and discuss it with the presenters.
  • Good posters are essentially extended abstracts with easily readable graphics to make the main points. The poster should clearly describe your research and its results without need for extended explanation.
  • Advances in publishing technology have allowed some researchers to print their entire paper on a single 3’ x 4’ poster, including the title, authors, addresses, abstract, introduction, methods, results, discussion, conclusions, acknowledgments, funding sources, permit numbers, dedication to their dog Skippy, references cited, figures and tables, and 27 eight-by-ten color glossy photographs with circles and arrows and a paragraph on the back of each one. If you are contemplating doing this, we beg you to resist the temptation. Be selective in what you present on the poster. After all, you are there to tell the story and provide the details.
  • Younger presenters should realize that even if they can read 8-point type at 50 meters, their text will be just a blur to their older, presbyoptic colleagues. Posters are meant to be viewed from a few feet away, and that means using a big, bold font size!

With these goals in mind, we offer the following practical guidelines:

  • TITLE: The title of your poster and the names of the authors should be large and clearly visible from 20 feet away. This means that the font should be at least 1 inch (2.54 cm, 72-point font size) in height. Affiliations and contact details (including e-mail addresses) of authors should be included. Adding a flattering picture of yourself near the Title is a nice touch, because it helps the viewers to identify you more easily.
  • ABSTRACT: The full text of your abstract should be included.
  • TEXT: Any text should be kept to a bare minimum, keeping in mind that the main points of your poster should be contained in the figures and illustrations and their captions. The text should be in at least 18-point font size to be easily read.
  • GRAPHICS: Graphics, such as tables, figures, and illustrations, should contain the majority of the content of your poster. They should be clear and concise and should convey their primary meaning with little effort from the viewer. They do not, however, need to be simple. Details may be included in the figure or table for the more knowledgeable and interested viewer. All graphics should include a brief heading or caption describing their content and meaning, and expressing the primary point of the graphic. A brief figure legend should be included below the main caption in smaller type, containing a more-detailed description of the points of the graphic. The legend should include a description of the graphic as well as the conclusions derived from its content.
  • LAYOUT AND DESIGN: Posters can be produced by using design or presentation software such as Microsoft PowerPoint. The entire poster can be laid out as a single file, including text, tables, figures, and photographs. Modifications to the design can be accomplished easily until the desired layout is achieved. The poster can then be printed using large color ink-jet printers at printing service centers. Another option is to use thin mounting board, with text and graphics tacked or glued on top. Remember you will have to tack or pin your poster to the poster board and tape is usually not effective on such display boards. Please do not use glue to attach your posters nor write directly on the surface of the poster boards. Sections and graphics should be carefully arranged so that there is a comfortable ‘flow’ to the content of your poster. The most important figures and information should be positioned at eye level for the average human being. Posters that are wider than tall should be arranged in columns to allow the viewer to proceed logically along the width of the poster, rather than zigzagging back and forth. In general, the Introduction should start the poster at the upper left, with graphics arranged prominantly in the middle, and the Conclusions can be at the right, preferably at eye level.
  • OTHER: You may also consider providing ‘mini’ versions of your poster as handouts for colleagues to take with them for further study. These are easily done if your poster is produced using presentation software. Laminating your poster in thick plastic and then transporting it in a tube can make the poster unwieldy to put up. Take some time to uncurl your poster prior to attempting to display it.

More advice on presenting posters well is readily available on the Internet. One such website is: Poster-PerfectIf you have further questions, contact our conference poster lead, Kimberley Davies here: posters@marinemammalscience.org

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