VIRTUAL CONFERENCE PLATFORM
On the virtual platform, you will find a detailed program for all plenaries, scientific sessions and events, as well as pre-conference workshops.
OUR VIRTUAL CONFERENCE PLATFORM IS NOW OPEN!
All registered attendees should have received an email with a link to access the virtual conference platform. If you did not receive this, please contact email@example.com.
For virtual attendees, this will be your home base during the conference; however, we encourage all attendees to use the next week to get familiar with the platform, figure out how it works and setup your schedule.
HOW TO GET THE MOST OUT OF YOUR VIRTUAL CONFERENCE EXPERIENCE
CREATE YOUR OWN ITINERARY
Create your own itinerary by using the “My Itinerary” tab under the program tab and block off time in your schedule to fully engage in the conference. Make sure to block off time in your schedule to check out the many types of presentations (plenaries, oral talks, speed talks, posters, inspirational talks), visit the virtual Poster Hall and Exhibitor Hall, as well as attend virtual office hours, join Networking Lounges, play the Game, and engage with the Social Feed. There’s so much amazing content!
GET FAMILIAR WITH THE PLATFORM
Familiarize yourself with the Virtual Schedule at a Glance and conference platform before the conference starts. To learn more about how the live-streamed and Q&A sessions will work, as well as to view both the in-person and virtual Schedules at a Glance, click HERE.
MAXIMIZE YOUR REACH
Maximize people interacting with you. Enter keywords for your presentation, so that you and your research are easily searchable on the platform. To do this, log back into where you submitted your presentation, and click on the button called “Edit Abstract”. Here you will find a field to add as many tags as you like. Please add keywords ASAP to ensure that they will be added to the platform. You can also update your abstract title or text if there have been changes since the conference was postponed.
TIP: Be sure to regularly monitor your chat messages on the website platform.
SET OFFICE HOURS
Don’t forget to set your office hours! Office hours are virtual meeting rooms. Each conference participant can schedule office hours at any point throughout the conference. These are great opportunities to directly interact with other conference attendees in a 1:1 virtual setting. To set up office hours, log back into where you submitted your presentation, and click on the button called “Office Hours” (seen below). You can schedule them for as long as you want but we recommend 30 minutes-1 hour per time slot. There is a maximum of two time slots available to be scheduled. Please schedule your office hours before the August 1, 2022.
All on-demand content will be closed captioned for the conference. For presenters, there is a spot in your speaker profile to edit the text for your presentation. You will see a button that says Edit Transcription 1 (one) hour after your video has been uploaded. It is not instant. Please be sure to check back and review your transcription to make sure the captioning is accurate.
For more information on editing your transcription for closed captioning, click HERE.
ATTEND ALL THE TALKS
Attend all the talks in the sessions that interest you the most. With more than 40 different session of live-streamed or on-demand content, there is so much to choose from!
VISIT THE POSTER HALL
Visit the posters that interest you the most. All posters can be viewed in the Poster Hall. Poster presenters have also included additional video material associated with their posters, so make sure to check out this awesome bonus material!
ATTEND YOUR SESSION
If you are an oral, speed talk or video presenter, attend your session. People will be asking questions as the recording is played, and a prompt response will help generate interest/discussion on your topic.
Invite attendees (virtual and in-person) to your talk by sending them a chat message on the virtual platform.
DROP IN A NETWORKING LOUNGE
After each session, go to a Networking Lounge. This is an awesome opportunity to interact with people who have similar interests in virtual face-to-face discussions. We have established some general networking lounges, but if you have a specific topic you’d like added, please request to create one by emailing us at firstname.lastname@example.org.
TAKE YOUR TIME
Don’t worry if you miss a presentation! All presentations and live-streaming sessions will be available for viewing along with questions, answers, and discussion for six months.
Schedule regular office hours, check your social feed, and participate in the chat. These are great ways to engage with your colleagues and new friends/collaborators!
DON'T BE SHY
Interact with your fellow attendees. Ask questions and make comments to contribute to the developing discussion.
FIND OTHER WITH SIMILAR INTERESTS
Search keywords in the All Sessions tab to find people and set up individual or group meetings (like in Networking Lounges).
Having difficulties in the platform? Get help with problems in the Attendee Support Networking Lounge. Also, there’s a Support FAQ tab with answers to common questions under the Information tab.
DON'T FORGET TO ENJOY YOURSELF
Last – but certainly not least – attend, engage, interact, and have fun!
FREQUENTLY ASKED QUESTIONS
What time zone is everything in?
The conference platform local time is Eastern Standard Time—the time zone of West Palm Beach, Florida. This is what the in-person and virtual Schedule-at-a-Glance are all referring to. The conference platform should automatically adapt to whatever time zone you are in, making it easy to see when events are happening in your own time.
Can I still make changes to my abstract information?
Yes. We have reopened the submission portal so presenters can make minor changes to their abstract title and/or text if there have been changes since the conference was postponed. We are also asking presenters to select keywords for your presentation, so that you and your research are easily searchable on the platform.
To do this, log back into where you submitted your presentation, and click on the button called “Edit Abstract”. Here you will be able to make changes and also find the field to add as many tags as you like. Please add keywords ASAP to ensure that they will be added to the platform.
I am scheduled for a virtual talk. Will I be giving the virtual talk live during the session I am assigned to?
There has been a small change to how your virtual presentation will be showcased at SMM2022!
Your presentation is found in the ‘On Demand’ tab under the Program on the conference platform. Your presentation is assigned to a specific theme (e.g., Anatomy/Morphology, Conservation, Molecular/Cellular, etc.). Your presentation is grouped with other talks that all have the same theme. Alternatively, you can also search for your presentation using the ‘Search’ function in the program. This is a change from assigning it to a specific time within the conference program. This change will make your presentation more accessible, easily searchable, increase viewership, and maximize engagement throughout the conference (and beyond!).
We also strongly encourage you to schedule virtual office hours for your presentation sometime throughout the week of the conference, so that both in-person and virtual attendees can interact with you face-to-face during the conference. In addition, all presenters (virtual and in-person) should regularly check their Chats on the platform and respond to anyone that reaches out.
How will my recorded video be played?
Your recorded video is available as on-demand content. Your video can be played on the platform by anyone who wants to watch it during the conference and for up to six months after. Once you upload your talk to the platform, you do not need to do anything else regarding your presentation – but make sure that you are actively engaging with other attendees (see other questions).
How will my poster be viewed?
Your poster and recorded video are available as on-demand content. Your poster can be viewed on the conference platform by anyone who wants to access it during the conference and for up to six months after. Once you upload your poster to the platform and any associated materials, you do not need to do anything else regarding your presentation – but make sure that you are actively engaging with other attendees (see other questions).
How do I answer questions about my talk or poster?
People can ask you questions directly through the chat tab on the platform. You can also set up office hours, as well as join a Networking Lounge to engage with other attendees.
How do I schedule office hours?
Office hours are virtual meeting rooms. Each conference participant can schedule office hours at any point throughout the conference. These are great opportunities to directly interact with other conference attendees in a 1:1 virtual setting. To set up office hours, log back into where you submitted your presentation, and click on the button called “Office Hours” (seen below). You can schedule them for as long as you want but we recommend 30 minutes-1 hour per time slot. There is a maximum of two time slots available to be scheduled. Please schedule your office hours before the August 1, 2022.
How do I join or create a networking lounge?
Networking Lounges are located on the left-hand panel on the platform below the Participants tab. We have established some general networking lounges. If you have a specific topic you’d like added, please request to create one by emailing us at email@example.com.
Can I ask questions to the speaker during the session’s live Q&A sessions?
Absolutely! You can ask questions during a session’s live broadcast. Questions will be monitored and asked to the speaker during the Q&A period. When the session is live, navigate to the box to the right of the session’s video player and click on the Q&A tab. You can enter your question, as well as up-vote other questions asked by other attendees. If you are viewing the session in Theater mode, the Q&A panel is located below the video screen. Please do not post questions intended for the speaker Q&A in the live chat—this area will not be monitored during the Q&A period.
Can I ask questions or communicate with in-person speakers after the session?
While speakers are not guaranteed to be available after their session, you can send a private chat to the speaker through the virtual platform. When a speaker is online and available, they will response as their schedule permits. To find a speaker, navigate to the Participants page from the left-hand menu and filter by speaker or search for their name. Click on their badge, and then select the purple “Start Chat” button. You can also communicate with other attendees about a session using the Discussion tab on any session’s page. All participants (virtual and in-person) are highly encouraged to set up office hours to directly interact with other attendees, as well as monitor their chat page on the platform throughout the conference.
Can I chat with other attendees?
Of course! There are multiple ways to do this. On the Participants page, you can click on the badge of any attendee, and you will find the following buttons: “Send Email”, “Start Chat”, and “Start Video”. The “Start Video” option will only appear if the attendee is online. A solid green circle will appear when the person is online. A green circle outline indicates that they are not online. If you start a chat or video from this screen, it’s a 1:1 private conversation. You can also start a chat with attendees from the Chat page. Simply click on the “Participants” tab to find the person with whom you’d like to chat, and click on their name. Any existing or ongoing conversations you have will appear in the Conversations tab. To communicate with other attendees more generally, visit the Social Feed.
What’s the difference between the Social Feed and a session’s Discussion Board?
The Social Feed is a platform-wide discussion board that combines posts made on individual session boards, as well as the general discussion board available on the Social Feed. The Social Feed also displays tweets. You can filter posts on the Social Feed to only see the general posts or posts that are attached to a specific session and join the discussion on that topic. A session’s Discussion Board is associated with a particular session.
What’s the difference between a Networking Lounge and Office Hours?
Networking Lounges are general areas that anyone can join to discuss general or specific topics that are open to all throughout the conference. These are great places to virtually meet up with others to talk. Office hours are scheduled by presenters and are an excellent place to interact 1:1 with a presenter at designated times.