EXHIBITS

UPDATE: SMM2021 exhibitors sign-up will now open July 15 at 12pm (noon) EDT!

The 24th Biennial Conference on the Biology of Marine Mammals will be held in West Palm Beach, Florida at the Palm Beach County Convention Center in December 2021. Our conference will attract eminent scientists and leaders from developed and developing nations alike to help chart a path of multidisciplinary research and collaboration now and for the next generation of researchers.

SMM2021 will provide a venue for people to share ideas, discuss important issues, and energize proactive approaches for the future of marine mammal science and conservation. As we move towards a hybrid, live-virtual conference, we will push boundaries in 2021 to become more sustainable and inclusive – engaging more people than ever before!

Being an exhibitor, enables you to showcase your company, project, organization or services to a captive audience!

IMPORTANT DATES / TIMES

Updated July 8th, 2021

Monday, July 15, 2021
Exhibitor reservations will now open in conference software on July 15 instead of July 8.

Friday, September 3, 2021
Full payment due and last date for 50% cancellation refund
50 word company description due for conference program

Sunday, December 12, 2021, 1200 – 1800 hours (12-6pm)
Exhibitors registration opens on-site

Sunday, December 12, 2021, 1400 – 1800 hours (2-6pm)
Exhibit set-up

Thursday, December 16, 2021, 1530-1800 hours (7:30-9pm)
Exhibit breakdown

EXHIBITING HOURS

Monday, December 13 through Thursday, December 16

Monday – Wednesday 9:30am-4:30pm;
Tuesday – Thursday 9:30am-7:30pm

BOOTH FEES

Updated June 10th, 2021

$2,000 per Standard Commercial Booth

$1,000 per Nonprofit — High Income Country*

$700 per Nonprofit — Low Income Country*


* For the complete list of low income countries, please refer to the UN World Bank Country and Lending Groups list. For the current 2021 fiscal year, low-income countries are defined as those with a GNI per capita, calculated using the World Bank Atlas method, of $1,035 or less in 2019.

BOOTH DESCRIPTION

A standard exhibit hall 8’ x 10’ (2.4m x 3.5m) booth, includes:

• 8’ (2.4m) high back drape, 3’ (1m) high side rails, ID sign, 6’ (2.1m) draped table with 2 chairs and wastebasket
• Registration for 2 persons per booth with entry to all scientific sessions (includes conference bag, name tag, pocket guide and coffee breaks).
• 50-word description of exhibiting organization in conference program.

REGISTRATION AND BOOTH STAFFING

To have the exhibit space held for you in the exhibit hall, a 50% deposit must be paid when you submit your exhibit registration. Full payment is due on Friday, September 3rd, 2021.

Each booth fee includes registration for two (2) organization representatives who will be working in the booth during the conference. At least one (1) person must be at the booth at all times during Exhibit Hall hours, with two (2) persons during peak hours. In addition to the standard booth package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person. Tickets to social events, including Welcome Reception and Closing Celebration, will become available when registration opens. A confirmation email will be sent to you to confirm the 50% deposit and provide you with your booth number. The email will also guide you through the registration process. Each exhibiting organization is responsible for its own equipment and must have an attendant in the booth during the hours the exhibit area is open to the public. Exhibit representatives must wear the official SMM2021 badge at all times while in the exhibit area. Exhibit representatives may pick up their badges at the registration area.

VIRTUAL EXHIBITOR BOOTH

All registered SMM2o21 exhibitors and sponsors will have access to a virtual exhibitor booth via our virtual platform – in addition to their in person booth. Exhibitors and sponsors can log into our virtual platform to populate their company information, staff members, booth content, as well product PDFs, promotional videos, and raffle giveaways.

Video chat rooms are allow exhibitors to meet and talk face-to-face with virtual attendees.

More information on virtual experience coming soon!

OTHER IMPORTANT INFORMATION

PAYMENT

SMM2021 payments may be made in US Dollars, by credit card (VISA, MasterCard, or American Express), check, or via PayPal. Full payment and materials for the program for Exhibitors are due no later than Friday, 3 September 2021.

CANCELLATION POLICY

Cancelation before or on Friday, 3 September 2021 obligates the Exhibitor to 50% of the total booth cost, and cancellation after Friday, 3 September 2021 obligates the Exhibitor to full payment of the booth fee.

Refunds will not be made after the space has been assigned and paid for unless the space can be reassigned. Any space not claimed and occupied by 1700 hours (5pm EST) on Monday, 13 December 2021 may be reassigned to another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.

SECURITY

SMM does not maintain insurance covering exhibitors’ property. Protection of the exhibitors’ property shall at all times remain the responsibility of the exhibitor. The exhibit area will be closed during non-conference hours, but security is not guaranteed. Insurance is to be arranged by exhibitors at their own cost.

VIRTUAL OPPORTUNITIES

Increase the reach and exposure of your organization by advertising in the virtual conference platforms.

VIRTUAL CONFERENCE PLATFORM

Rotating Banner Ads - $4000 (unlimited)
Session Banner Ads - $2500 (unlimited)

Minimercial - $4,500 (one session - in person and virtual)

Display a short promotional video to be viewed by any attendee before viewing on-demand content.

CONFERENCE APP

Push notifications $1000 (2 times/day)

Speak directly to conference attendees via the mobile app during the conference.

VIRTUAL OPPORTUNITIES

Increase the reach and exposure of your organization by advertising in the virtual conference platforms.

VIRTUAL CONFERENCE PLATFORM

Rotating Banner Ads - $4000 (unlimited)
Session Banner Ads - $2500 (unlimited)

Minimercial - $4,500 (one session - in person and virtual)

Display a short promotional video to be viewed by any attendee before viewing on-demand content.

CONFERENCE APP

Push notifications $1000 (2 times/day)

Speak directly to conference attendees via the mobile app during the conference.

INTERESTED IN SPONSORING? CHECK OUT OUR PROSPECTUS

We are currently engaged in a fundraising campaign to make SMM2021 an outstanding international success.

This fundraising prospectus describes SMM2021 and the variety of sponsorship opportunities available to you and your organization. More information on sponsorship can also be found below.

Download the conference prospectus.

Have a question about the exhibiting at SMM2021?

Contact our Exhibits Coordinator at exhibitors@marinemammalscience.org