EXHIBITORS

SMM2024 exhibitors sign-up will open Monday, June 10, 2024.

The 25th Biennial Conference on the Biology of Marine Mammals will be held in Perth, Western Australia at the Perth Convention and Exhibition Centre in November 2024. As the largest marine mammal conference in the world, we attract eminent scientists and leaders from developed and developing nations alike to help chart a path of multidisciplinary research and collaboration now and for the next generation of researchers.

SMM2024 will provide a venue for people to share ideas, discuss important issues, and energize proactive approaches for the future of marine mammal science and conservation. We will push boundaries in 2024 to become more engaging, inclusive and sustainable than ever before!

Being an exhibitor, enables you to showcase your company, project, organization or services to a captive audience!

IMPORTANT DATES / TIMES

PRE-CONFERENCE

Monday, June 10, 2024
Exhibitor reservations open in conference software.

Thursday, October 10, 2024
Full payment due and last date for 50% cancellation refund
50 word company description due for conference program

EXHIBITOR SET-UP AND REGISTRATION

Sunday, November 10, 2024, 12 – 6pm AWST (1200 – 1800 hours)
Exhibitors registration opens on-site

Sunday, November 10, 2024, 2 – 6pm AWST (1400 – 1800 hours)
Exhibit set-up

EXHIBITING HOURS

Exhibiting at SMM2024 runs from Monday, 11 November until Friday, 15 November. Hours of operation include:

Monday and Wednesday: 10:00 am to 4:30 pm AWST
Tuesday and Thursday: 10:00 am to 6:30 pm AWST
Friday: 10:00 am to 2:00 pm AWST

EXHIBITOR BREAKDOWN

Friday, November 15, 2024, 7:30am – 2:00pm AWST (730 – 1800 hours)

BOOTH FEES

IN PERSON BOOTH

$2,000 USD per Standard Commercial Booth

$1,000 USD per Nonprofit — High Income Country*

$700 USD per Nonprofit — Low Income Country*

Prices are subject to 10% GST.

* For the complete list of low income countries, please refer to the UN World Bank Country and Lending Groups list. For the current 2021 fiscal year, low-income countries are defined as those with a GNI per capita, calculated using the World Bank Atlas method, of $1,035 or less in 2019.

BOOTH DESCRIPTION

A exhibit stand measuring 3m x 3m includes:

• Display Teck Navy Blue 2 wall structure using a seamless system with a neat finish of aluminum frame.
• Stand will receive an exhibitor company name board (maximum of 30 characters per sign)
• 2 – Energy efficient arm lights per 9sqm
• 1 – 4amp GPO per 9sqm
• Registration for 2 persons per booth with entry to all scientific sessions
• 50-word description of exhibiting organization in the conference program with logo

 

REGISTRATION AND BOOTH STAFFING

To have the exhibit space held for you in the exhibit hall, a 50% deposit must be paid when you send in your form. Full payment is due on October 10, 2024.

Each booth fee includes basic registration for two company representatives, who will be working in the booth during the meeting. In addition to the standard booth package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person. Tickets to social events will become available when registration opens. A confirmation email will be sent to you to confirm the 50% deposit and to give you your booth number. This e-mail will also guide you through the registration steps. Each exhibiting firm is responsible for its equipment and must have an attendant in the booth during the hours the exhibit area is open to the public. Exhibit representatives must wear the official SMM2024 badge at all times while in the exhibit area. Exhibit representatives may pick up their badges at the registration area.

OTHER IMPORTANT INFORMATION

PAYMENT

SMM2024 payments may be made in US Dollars, by credit card (VISA, MasterCard, or American Express), check, or via PayPal. Full payment and materials for the program for Exhibitors are due no later than Thursday, October 10, 2024.

CANCELLATION POLICY

Cancellation before October 10, 2024 obligates the Exhibitor to 50% of the total booth cost, and cancellation after October 10, 2024 obligates the Exhibitor to full payment of the booth fee.

Refunds will not be made after space has been assigned and paid for unless the
space can be reassigned. Any space not claimed and occupied by 5pm local time on November 10, 2024,
may be reassigned to another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.

SECURITY

SMM does not maintain insurance covering exhibitors’ property. Protection of the exhibitors’ property shall at all times remain the responsibility of the exhibitor. The exhibit area will be closed during non-conference hours, but security is not guaranteed. Insurance is to be arranged by exhibitors at their own cost.

IMPORTANT DATES / TIMES

PRE-CONFERENCE

Monday, June 10, 2024
Exhibitor reservations open in conference software.

Thursday, October 10, 2024
Full payment due and last date for 50% cancellation refund
50 word company description due for conference program

EXHIBITOR SET-UP AND REGISTRATION

Sunday, November 10, 2024, 12 – 6pm AWST (1200 – 1800 hours)
Exhibitors registration opens on-site

Sunday, November 10, 2024, 2 – 6pm AWST (1400 – 1800 hours)
Exhibit set-up

EXHIBITING HOURS

Exhibiting at SMM2024 runs from Monday, 11 November until Friday, 15 November. Hours of operation include:

Monday and Wednesday: 10:00 am to 4:30 pm AWST
Tuesday and Thursday: 10:00 am to 6:30 pm AWST
Friday: 10:00 am to 2:00 pm AWST

EXHIBITOR BREAKDOWN

Friday, November 15, 2024, 7:30am – 2:00pm AWST (730 – 1800 hours)

BOOTH FEES

IN PERSON BOOTH

$2,000 USD per Standard Commercial Booth

$1,000 USD per Nonprofit — High Income Country*

$700 per USD Nonprofit — Low Income Country*

Prices are subject to 10% GST.

* For the complete list of low income countries, please refer to the UN World Bank Country and Lending Groups list. For the current 2021 fiscal year, low-income countries are defined as those with a GNI per capita, calculated using the World Bank Atlas method, of $1,035 or less in 2019.

BOOTH DESCRIPTION

A exhibit stand measuring 3m x 3m includes:

• Display Teck Navy Blue 2 wall structure using a seamless system with a neat finish of aluminum frame.
• Stand will receive an exhibitor company name board (maximum of 30 characters per sign)
• 2 – Energy efficient arm lights per 9 sqm
• 1 – 4amp GPO per 9 sqm
• Registration for 2 persons per booth with entry to all scientific sessions
• 50-word description of exhibiting organization in the conference program with logo

 

REGISTRATION AND BOOTH STAFFING

To have the exhibit space held for you in the exhibit hall, a 50% deposit must be paid when you send in your form. Full payment is due on October 10, 2024.

Each booth fee includes basic registration for two company representatives, who will be working in the booth during the meeting. In addition to the standard booth package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person. Tickets to social events will become available when registration opens. A confirmation email will be sent to you to confirm the 50% deposit and to give you your booth number. This e-mail will also guide you through the registration steps. Each exhibiting firm is responsible for its equipment and must have an attendant in the booth during the hours the exhibit area is open to the public. Exhibit representatives must wear the official SMM2024 badge at all times while in the exhibit area. Exhibit representatives may pick up their badges at the registration area.

OTHER IMPORTANT INFORMATION

PAYMENT

SMM2022 payments may be made in US Dollars, by credit card (VISA, MasterCard, or American Express), check, or via PayPal. Full payment and materials for the program for Exhibitors are due no later than Thursday, October 10, 2024.

CANCELLATION POLICY

Cancellation before October 10, 2024 obligates the Exhibitor to 50% of the total booth cost, and cancellation after October 10, 2024 obligates the Exhibitor to full payment of the booth fee.

Refunds will not be made after space has been assigned and paid for unless the
space can be reassigned. Any space not claimed and occupied by 5pm local time on November 10, 2024,
may be reassigned to another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.

SECURITY

SMM does not maintain insurance covering exhibitors’ property. Protection of the exhibitors’ property shall at all times remain the responsibility of the exhibitor. The exhibit area will be closed during non-conference hours, but security is not guaranteed. Insurance is to be arranged by exhibitors at their own cost.