EXHIBITS

NEW THIS CONFERENCE

SMM2021 exhibitors will be given a new virtual space to display your products and information in order to reach a wider audience than ever before!

The 24th Biennial Conference on the Biology of Marine Mammals will be held in West Palm Beach, Florida at the Palm Beach County Convention Center in December 2021. Our conference will attract eminent scientists and leaders from developed and developing nations alike to help chart a path of multidisciplinary research and collaboration now and for the next generation of researchers.

SMM2021 will provide a venue for people to share ideas, discuss important issues, and energize proactive approaches for the future of marine mammal science and conservation. As we move towards a hybrid, live-virtual conference, we will push boundaries in 2021 to become more sustainable and inclusive – engaging more people than ever before!

Exhibit reservations open June 16, 2021. More information will be posted about the exhibitor sign-up in early 2021!

Being an exhibitor, enables you to showcase your company, project, organization or services to a captive audience!

IMPORTANT DATES / TIMES

Monday, June 16, 2021
Exhibit reservations open and 50 word company description due for conference program

Friday, September 3, 2021
Full payment due and last date for 50% cancellation refund

Sunday, December 12, 2021, 1200 – 1800 hours (12-6pm)
Exhibitors registration opens on-site

Sunday, December 12, 2021, 1400 – 1800 hours (2-6pm)
Exhibit set-up

Friday, December 17, 2021, 1530-1800 hours (3:30-6pm)
Exhibit breakdown

EXHIBITING HOURS

Monday, December 13 through Friday, December 17
Monday-Thursday 9:30am-4:30pm; Friday 9:30am-3:30pm

BOOTH FEES

$2,500 per Standard Commercial Booth

$1,500 per Nonprofit — High Income Country*

$1,000 per Nonprofit — Low Income Country*


* For the complete list of low income countries, please refer to the UN World Bank Country and Lending Groups list. For the current 2021 fiscal year, low-income countries are defined as those with a GNI per capita, calculated using the World Bank Atlas method, of $1,035 or less in 2019.

BOOTH DESCRIPTION

A standard exhibit hall 8’ x 10’ (2.4m x 3.5m) booth, includes:

• 8’ (2.4m) high back drape, 3’ (1m) high side rails, ID sign, 6’ (2.1m) draped table with 2 chairs and wastebasket
• Registration for 2 persons per booth with entry to all scientific sessions (includes conference bag, name tag, pocket guide and coffee breaks).
• 50-word description of exhibiting organization in conference program.

REGISTRATION AND BOOTH STAFFING

To have the exhibit space held for you in the exhibit hall, a 50% deposit must be paid when you submit your exhibit registration. Full payment is due on Friday, September 3rd, 2021.

Each booth fee includes registration for two (2) organization representatives who will be working in the booth during the conference. At least one (1) person must be at the booth at all times during Exhibit Hall hours, with two (2) persons during peak hours. In addition to the standard booth package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person. Tickets to social events, including Welcome Reception and Closing Celebration, will become available when registration opens. A confirmation email will be sent to you to confirm the 50% deposit and provide you with your booth number. The email will also guide you through the registration process. Each exhibiting organization is responsible for its own equipment and must have an attendant in the booth during the hours the exhibit area is open to the public. Exhibit representatives must wear the official SMM2021 badge at all times while in the exhibit area. Exhibit representatives may pick up their badges at the registration area.

OTHER IMPORTANT INFORMATION

PAYMENT

SMM2021 payments may be made in US Dollars, by credit card (VISA, MasterCard, or American Express), check, or via PayPal. Full payment and materials for the program for Exhibitors are due no later than Friday, 3 September 2021.

CANCELLATION POLICY

Cancelation before or on Friday, 3 September 2021 obligates the Exhibitor to 50% of the total booth cost, and cancellation after Friday, 3 September 2021 obligates the Exhibitor to full payment of the booth fee.

Refunds will not be made after the space has been assigned and paid for unless the space can be reassigned. Any space not claimed and occupied by 1700 hours (5pm EST) on Monday, 13 December 2021 may be reassigned to another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.

SECURITY

SMM does not maintain insurance covering exhibitors’ property. Protection of the exhibitors’ property shall at all times remain the responsibility of the exhibitor. The exhibit area will be closed during non-conference hours, but security is not guaranteed. Insurance is to be arranged by exhibitors at their own cost.

Have a question about the exhibiting at SMM2021?

Contact our Exhibits Coordinator at exhibitors@marinemammalscience.org