WORKSHOP SUBMISSION

Workshop submission is now open! The deadline for submissions is Tuesday, March 26, 2024 at 12PM AWST.

Conference-affiliated workshops are half day, full day, or two day events that are proposed and organised by individual researchers, if their proposal is accepted by the SMM2024 conference committee. SMM2024 workshops will be held on Saturday, November 9th and Sunday, November 10th, 2024, during the weekend just prior to the conference.

Workshops are open to all conference registrants up to the stated capacity of the workshop. We typically receive between 20-40 workshop proposals and have 10-15 rooms available per day, so we may not have space for all the proposed workshops.

WORKSHOP PROPOSALS

ABSTRACT SUBMISSION
AT-A-GLANCE

1) Workshop submission opens Tuesday, February 6, 2024.
2) You must login to the conference system via the SMM website. Click HERE to get started.
3) To begin a new abstract, choose “Workshop Submission” on the home page.
4) To view proposals that are in progress or already submitted, choose from your list on your home page.
5) To ensure that your data are entered correctly, please follow all directions carefully.
6) Allow at least one hour for workshop proposal submission and proceed through the system, carefully completing each section.
7) After submitting your workshop proposal, a receipt of your submission will be emailed to you within 24 hours.
8) The workshop submission deadline is March 26, 2024 at 12 PM (noon), Australian Western Standard Time (AWST) (GMT+8).
9) Acceptance emails for submissions will be sent in April 2024. 
10) Our workshop coordinator will follow up with workshop leads about gathering additional information for posting workshops on the conference workshop and registration menu. 

IMPORTANT DATES / TIMES

PRE-CONFERENCE

Tuesday, February 6, 2024, 12 pm AWST 
Workshop submissions open in conference software.

Tuesday, March 26, 2024 at 12 pm (AWST)
Workshop submission closes.

CONFERENCE WORKSHOPS

Saturday, November 9, 2024, 9 – 5pm AWST (900 – 1700 hours)
Workshops – Day 1

Sunday, November 10, 2024, 9 – 5pm AWST (900 – 1700 hours)
Workshops – Day 2

WORKSHOP PROPOSAL EVALUATION

A group of reviewers approved by the SMM2024 Conference and Scientific Program Committee chairs will evaluate the workshop proposals and select those to fill the available slots based on their review scores. Other workshops will be placed on a waiting list and added to the schedule by rank order of their review scores if additional slots become available.

REQUIREMENTS AND FEES

SMM2024 workshop leaders (those who submit the proposal and organise a workshop) must be a member of the SMM. In appreciation of their contribution in organising a workshop, up to two workshop leaders are not required to pay the registration fee for the workshop they organise (but will need to pay if they attend another workshop).

Presenters at workshops (those who give a talk or take part in a panel discussion) are required to pay the workshop registration fee. If presenters are not registered for and/or do not intend to register for the conference, they will be able to select the “Workshop Only” registration option before selecting workshop options. Individual workshop leaders can also request attendance by non-registered individuals (e.g. an invited speaker who comes only to give a presentation, not to participate in the complete workshop).

Fee payment for workshops will only be available on the SMM2024 website, so workshop organizers will not have to deal with cash, nor arrange for A/V or coffee breaks, etc. 

Unless a proponent has specialized audiovisual equipment requirements, there are no additional fees to host a workshop as we assume that costs will be covered by the workshop participant fees, listed above.


* For the complete list of low income countries, please refer to the UN World Bank Country and Lending Groups list. For the current 2023 fiscal year, low-income countries are defined as those with a GNI per capita, calculated using the World Bank Atlas method, of $1,035 or less in 2019.

WORKSHOP SPONSORSHIP

If workshops organizers can arrange financial support from individual sponsors or agencies to lower the cost to participants, that reduced cost will be shown on the workshop registration page and participants will only be charged for the remainder.

TEA / COFFEE BREAKS AND LUNCH

Tea and coffee breaks are included in the price for all workshops. No lunch option is available. We are instead recommending that full-day workshops allow at least 1.5 hours for lunch to allow time for participants to forage off-site at the many nearby food options.

NON-AFFILIATED MEETINGS

Individual conference attendees may wish to take advantage of the presence of colleagues at the conference and host additional non-SMM2024-affiliated workshops or organizational meetings, but they will be responsible for all logistics including reserving the venue for their meeting and covering the cost of the space, equipment, and refreshments. No assistance will be provided by the SMM2024 organizing committee other than providing a list of possible meeting sites and contact information (for a copy of the list send an email to workshops@marinemammalscience.org). No endorsement of such meetings by the SMM2024 organizing committee or sponsoring organizations is implied by such assistance.

WORKSHOP PROPOSALS

WORKSHOP SUBMISSION AT-A-GLANCE

1) Workshop submission opens Tuesday, February 6, 2024.
2) You must login to the conference system via the SMM website. Click HERE to get started.
3) To begin a new abstract, choose “Workshop Submission” on the home page.
4) To view proposals that are in progress or already submitted, choose from your list on your home page.
5) To ensure that your data are entered correctly, please follow all directions carefully.
6) Allow at least one hour for workshop proposal submission and proceed through the system, carefully completing each section.
7) After submitting your workshop proposal, a receipt of your submission will be emailed to you within 24 hours.
8) The workshop submission deadline is March 26, 2024 at 12 PM (noon), Australian Western Standard Time (AWST) (GMT+8).
9) Acceptance emails for submissions will be sent in April 2024. 
10) Our workshop coordinator will follow up with workshop leads about gathering additional information for posting workshops on the conference workshop and registration menu. 

IMPORTANT DATES / TIMES

PRE-CONFERENCE

Tuesday, February 6, 2024, 12 pm AWST 
Workshop submissions open in conference software.

Tuesday, March 26, 2024 at 12 pm (AWST)
Workshop submission closes.

CONFERENCE WORKSHOPS

Saturday, November 9, 2024, 9 – 5pm AWST (900 – 1700 hours)
Workshops – Day 1

Sunday, November 10, 2024, 9 – 5pm AWST (900 – 1700 hours)
Workshops – Day 2

WORKSHOP PROPOSAL EVALUATION

A group of reviewers approved by the SMM2024 Conference and Scientific Program Committee chairs will evaluate the workshop proposals and select those to fill the available slots based on their review scores. Other workshops will be placed on a waiting list and added to the schedule by rank order of their review scores if additional slots become available.

REQUIREMENTS AND FEES

SMM2024 workshop leaders (those who submit the proposal and organise a workshop) must be a member of the SMM. In appreciation of their contribution in organising a workshop, up to two workshop leaders are not required to pay the registration fee for the workshop they organise (but will need to pay if they attend another workshop).

Presenters at workshops (those who give a talk or take part in a panel discussion) are required to pay the workshop registration fee. If presenters are not registered for and/or do not intend to register for the conference, they will be able to select the “Workshop Only” registration option before selecting workshop options. Individual workshop leaders can also request attendance by non-registered individuals (e.g. an invited speaker who comes only to give a presentation, not to participate in the complete workshop).

Fee payment for workshops will only be available on the SMM2024 website, so workshop organizers will not have to deal with cash, nor arrange for A/V or coffee breaks, etc. 

Unless a proponent has specialized audiovisual equipment requirements, there are no additional fees to host a workshop as we assume that costs will be covered by the workshop participant fees, listed above.


* For the complete list of low income countries, please refer to the UN World Bank Country and Lending Groups list. For the current 2023 fiscal year, low-income countries are defined as those with a GNI per capita, calculated using the World Bank Atlas method, of $1,035 or less in 2019.

WORKSHOP SPONSORSHIP

If workshops organizers can arrange financial support from individual sponsors or agencies to lower the cost to participants, that reduced cost will be shown on the workshop registration page and participants will only be charged for the remainder.

TEA / COFFEE BREAKS AND LUNCH

Tea and coffee breaks are included in the price for all workshops. No lunch option is available. We are instead recommending that full-day workshops allow at least 1.5 hours for lunch to allow time for participants to forage off-site at the many nearby food options.

NON-AFFILIATED MEETINGS

Individual conference attendees may wish to take advantage of the presence of colleagues at the conference and host additional non-SMM2024-affiliated workshops or organizational meetings, but they will be responsible for all logistics including reserving the venue for their meeting and covering the cost of the space, equipment, and refreshments. No assistance will be provided by the SMM2024 organizing committee other than providing a list of possible meeting sites and contact information (for a copy of the list send an email to workshops@marinemammalscience.org). No endorsement of such meetings by the SMM2024 organizing committee or sponsoring organizations is implied by such assistance.

SUBMISSION DEADLINE

The abstract submission deadline is March 26, 2024 at 12 PM (noon), Australian Western Standard Time (AWST) (GMT +8).

Registration is NOT required at the time of submission; however, if your abstract is accepted for presentation in any format, you must register and pay by the early bird deadline of 12 PM Australian Western Standard Time (AWST) on July 17, 2024 in order for your time slot to be confirmed.

ABSTRACT LIMIT

A person can submit ONE abstract and be the “Primary Presenter” ONLY ONCE for any presentation (i.e. oral, speed talk, poster or video) regardless of position on author line.

There is NO limit on how many abstracts a co-author can be listed on.

TITLE

The title character limit is 255. Please use Title Case with no unnecessary capitalization and no full stop (period) at the end to enter your title. DO NOT USE ALL CAPITAL LETTERS for your Abstract Title. Abstracts that do not conform will not be accepted.

ABSTRACT BODY

The word limit for abstracts is 300 words. This abstract word limit does not include the abstract title, author names or affiliations.

You may italicize text, make your text bold, add super and subscripts and special characters by selecting the smart formatting tool at the top of the abstract entry text box.

PRESENTATION FORMATS

Oral presentations are each allotted 12 minutes: 9 minutes for your presentation, 2 minutes for questions and 1 minute for transition.

Posters are an extended abstract with easily readable text and graphics. Posters typically include a title, authors, background, methods, 1-3 results, conclusions and acknowledgements.

A speed talk is a four-minute presentation during which you may present key-ideas, results and their meaning/implication. As a guide, three slides should be sufficient to allow you to get your point across.

A video presentation is of the same length as a speed-talk (four minutes), but created using various media such as high-resolution video, animation and narration. Authors of video presentations should use these various media in a creative manner to clearly express the purpose of the study, results and their implication and to be understood not only by scientific peers but also by a wider audience.

CONFERENCE TOPICS

You will need to identify a topic for your abstract submission. Each topic is accompanied by a brief description to help you decide which is most relevant for your submission. There are 11 major topics from which to choose, or rather, 10 broadly defined topics and an ‘other’ should you feel it does not fall within the bounds of the other 10. We realize that these are not all mutually exclusive, so please just submit your abstract under that topic which you feel best suits your research.

Among these are two new topics about which we are particularly excited: ‘Out of the blue’ encourages sharing of unexpected or unprecedented, interesting events relating to marine mammals, and ‘Science on a shoestring’ invites submissions and awards attention on innovative marine mammal science being completed on a low budget.

Research pertaining to the study of the form, function and structure of marine mammals and their features, including aspects of outward appearance.

Studies of marine mammal behavior as an evolutionarily adaptive trait or in the context of anthropogenic influences and research that focuses on culture in marine mammals. This may include studies closely tied to behavior, cognition, and psychology.

Research on climate change effects on marine mammal populations, species and their habitats. Studies may relate to movements, vital rates, polar ecology, or changes in metocean conditions and physical habitat alteration.

Research on the status, conservation, and management of marine mammals, their habitats and ecosystems. Research pertaining to non-fishery related management, law andpolicy, industrial activity and impact assessments can be submitted under this topic.

A broad topic of empirical and applied research in all areas of marine mammal ecology and evolution. Studies relating to population biology (e.g., studies on population abundance, demographics, and genetic structure) and interactions between populations and their environment(e.g., habitat and distribution, trophic interactions), as well genetics, genomics and eDNA should be submitted under this category.

Research relating to direct and indirect marine mammal interactions with large- and small-scale (commercial, recreational, or artisanal) fisheries. This topic may include studies on behavior and welfare, social, economic, institutional, and cultural issues, management applications, legislative and policy frameworks, and fisheries technology.

Research relating to animal welfare and health of both wild and captive animals. This may include studies investigating unusual mortality events, live strandings, disease transmission and toxicology. Additionally, we encourage submissions on standard operating procedures on health assessments and incident responses that ensure good animal welfare outcomes.

One of our new abstract submission and conference session categories for unexpected or unprecedented, interesting events relating to marine mammals. Surprise us!

Another new abstract submission category that encourages submissions of innovative science that has been conducted on a low budget. The topic of the research can fall into any of the other abstract submission categories.

Research that describes, explains, or predicts human behavior in relation to marine mammals. Studies in this topic may relate to social, cultural and economic value placed on marine mammals. Abstracts relating to outreach, education and citizen science should be submitted in this category.

If you feel your research does not fit into any of the broadly defined major topics, you can use this option to submit your abstract.

SUBMITTING YOUR ABSTRACT

If you have not completed all required sections you will not be able to submit the abstract. In the case of missing or incomplete sections, you will be prompted to enter the missing information. When all required information is entered, select the “SUBMIT ABSTRACT” button. Receipt of your submission will be acknowledged via email within 24 hours. You may login at any time prior to the deadline to update your submission.

AUTHORS

Once you submit your abstract, you will then be directed to add your Co-Authors. Each Co-Author will also receive a confirmation email with your contact information and their login information if they are not already in the conference system. All Co-Authors have Read only access, unless you assign a Co-Author to be a presenter. Presenters have Read/Write access.

There is NO limit on how many abstracts a co-author can be listed on.

REVIEW PROCESS

Each submitted abstract will be peer reviewed and scored by a minimum of two independent reviewers who have expertise in the specific subject area. The abstract review process will be conducted blind, i.e. all authors’ names will be removed before the abstract is reviewed.

Reviewers apply the following four criteria to evaluate abstract submissions:

  • Originality (1 to 5)
    Abstracts containing significant new findings or presenting new approaches will be given higher scores than those that describe updates, modifications to older findings, or routine applications of well-established research methods.
  • Quality (1 to 5)
    Abstracts should demonstrate that robust and appropriate research methods were used, and include a scientifically robust study design. The outcome of the research should provide clear answers to the main research questions posed. The methods and results should be described in sufficient detail and the conclusions supported by the data.
  • Importance (1 to 5)
    This criterion addresses the importance of the research in terms of advancing the field of marine mammal science, or the conservation and management of marine mammals.
  • Presentation (1 to 5)
    Abstracts that are clearly written and concise will receive higher scores. This criterion addresses how well the specific research question(s) and objectives, methods used, primary results, etc are explained, rather than the quality of the study itself. A clearly written abstract follows a logical order (e.g. aims, methods, results, followed by a clear interpretation of the results and any conservation management implications).

After adjusting for differences in scoring among individual reviewers, abstracts will be ranked on the basis of their overall score, and available slots for presentations will be allocated according to merit using all submissions combined, taking into account presentation preferences.

ACCEPTANCE NOTIFICATIONS

Acceptance emails for abstracts will be sent on May 15, 2024. Authors will now have until May 29, 2024 at 12 PM (noon), Australian Western Standard Time (AWST) (GMT-4) to confirm their participation.

WITHDRAWAL

If you need to withdrawal your abstract for any reason, authors are responsible for notifying the Scientific Program Committee immediately at abstracts@marinemammalscience.org. Please include the title of the abstract along with your submission ID in your notification.

SPEAKER AND PRESENTATION PRIVACY POLICY

Conference abstracts which have been accepted for presentation may be made available online and also may be viewable to the public following the conference.

Images of conference posters images may be made available to conference participants online and may also be viewable to the public following the conference.

TECHNICAL SUPPORT

If you have any technical difficulties submitting your abstract, please click on the red “Support” button on submission page (bottom right corner).

If you have general questions about the abstract submission process, please contact abstracts@marinemammalscience.org.